Privacy Policy

In Check Software Ltd (“we”, “us”, “our”), trading as In Check Accountants, is committed to protecting your personal information. This policy explains what data we collect, how we use it, and your rights under UK data protection law (UK GDPR and the Data Protection Act 2018).

1. Who We Are

In Check Software Ltd is the data controller for personal data collected through this website. Our registered address is in Jarrow, Tyne and Wear, England. If you have any questions about this policy or how we handle your data, please contact us at contact@incheckaccountants.com.

2. What Personal Data We Collect

When you contact us or use our website, we may collect the following information:

• Your full name
• Email address
• Phone number (if provided)
• Business name and type (if applicable)
• Details of your accountancy enquiry or requirements
• How you heard about us

We do not collect payment card information through this website. We do not knowingly collect data from children under the age of 16.

3. How We Use Your Data

We use the information you provide to:

• Respond to your enquiry and arrange a consultation
• Provide accountancy and bookkeeping services to you
• Comply with our legal and regulatory obligations
• Improve our website and services (using anonymised analytics data only)

We will not send you marketing communications without your explicit consent. You may withdraw consent at any time by contacting us at the email address above.

4. Legal Basis for Processing

We process your personal data on the following legal bases: (a) your consent, where you have provided it; (b) the performance of a contract, where we are providing or considering providing accountancy services to you; and (c) our legitimate interests in running our business, where these are not overridden by your rights.

5. How We Share Your Data

We do not sell, rent, or share your personal information with third parties for marketing purposes. We may share data with trusted service providers who help us operate our business (for example, email delivery or cloud software providers), but only to the extent necessary and under appropriate data processing agreements. We may also disclose data where required by law or regulatory authorities.

6. Data Retention

We retain enquiry and client records for as long as necessary to fulfil the purposes described in this policy and to meet our legal obligations (typically 6 years, in line with HMRC requirements for financial records). You may request deletion of your data at any time where there is no overriding legal requirement to retain it.

7. Cookies and Analytics

This website uses essential cookies to function correctly, and may use analytics cookies to understand how visitors use our site. No personally identifiable information is collected through analytics cookies. Please see our Cookie Policy for more information.

8. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data (where applicable)
• Object to or restrict processing of your data
• Withdraw consent at any time (where processing is based on consent)
• Lodge a complaint with the Information Commissioner's Office (ICO)

To exercise any of these rights, contact us at contact@incheckaccountants.com. We will respond within 30 days.

9. ICO Registration

In Check Software Ltd is registered with the Information Commissioner's Office (ICO). Our ICO registration details will be published here when confirmed. You can also contact the ICO at ico.org.uk or by calling 0303 123 1113.

10. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be published on this page with a revised “last updated” date. We encourage you to review this policy periodically.